Montville Village Hall

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• Fire Safety | All exit doors must remain unlocked and unobstructed for the duration of occupancy of the Hall to comply with fire safety regulations.

• Emergency Procedures | Emergency procedures are clearly displayed at the Hall entrance and near the supper room fire door. The hirer is responsible for ensuring that all occupants are made aware of these procedures and that they are followed in the event of an emergency.

• Kitchen Use | Cooking is permitted only within the kitchen and only using approved kitchen appliances.

• Alcohol Service | Alcohol may only be sold or supplied where the appropriate permit has been obtained. A copy of the permit must be provided to the Montville Village Association prior to the function.

• Smoking and Open Flames | Smoking is prohibited within the Hall and its surrounding areas. Under no circumstances are live flames permitted within the Hall or on the deck, including but not limited to candles, naked flames, fire pits, oil burners, sparklers, or similar items.

• Noise Restrictions | Music and loud noise must cease by 11:30 pm, and the Hall must be vacated by 12:30 am, in accordance with local noise abatement regulations.

• Damage and Breakages | All breakages, loss, or damage to the Hall, its contents, or surrounding areas are the responsibility of the hirer.

• Furniture, Equipment and Venue Setup | The hirer is responsible for ensuring that all furniture, appliances, and equipment used during the hire are returned to their designated storage locations and left in a clean, tidy, and operational condition.

• Rubbish and Waste Removal | The hirer must remove all rubbish, waste, and event-related materials from the Hall, deck, and surrounding areas at the conclusion of the hire.

• Cleaning and Condition of the Venue | The hirer must leave the Hall, including the kitchen, toilets, and any other areas accessed during the hire, in a clean and orderly condition consistent with its pre-hire state.

• Failure to Comply – Additional Charges | Where, in the reasonable opinion of the Montville Village Association, the hirer has failed to comply with Conditions 8, 9, or 10, and Association staff are required to move furniture, remove rubbish, or undertake additional or deep cleaning of the venue following the event, additional cleaning charges will apply at a rate of $75.00 per hour. These charges may be invoiced to the hirer and are payable within the timeframe specified on the invoice. 

• Hall Keys | Hall keys must not leave the venue at any time. Keys must be returned to the designated lockbox whenever the hirer leaves the venue and at the conclusion of the hire period.

• Vacating the Hall | Before vacating the Hall, the hirer must ensure that the venue is returned to its original condition and that the comprehensive Exit Checklist, as provided to the hirer and detailed on the Montville Village Association website, is fully completed and adhered to. This includes, but is not limited to:

• turning off all appliances, lights, and fans;

• ensuring all taps and hot water systems are turned off;

• securing and locking all doors and windows; and

• completing all pack-down, cleaning, and safety requirements outlined in the Exit Checklist.

Failure to comply with the Exit Checklist may result in additional charges in accordance with Condition 10.

• Grass and Grounds Protection | No vehicles, trailers, or free-standing structures are permitted on the grassed area between the Montville Village Hall and St Mary’s Church at any time during the hire period. Any vehicles found on the grass will be towed, and all associated costs will be directed to the hirer.

• Contractors and Third-Party Providers | The hirer is responsible for providing the Montville Village Association with Certificates of Currency for all contractors engaged for the event, including but not limited to catering companies, musicians, celebrants, photographers, and equipment hire providers. This information must be supplied prior to the event for insurance, safety, and liability purposes.